What’s in your Vault?

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What’s in your Vault?

by | Sep 22, 2016

Everyone has important documents that should be protected from theft, fire, water damage etc. In the paper world of days past, these files were typically stored in a filing cabinet, safe or safety deposit box.  With the advent of digital storage and cloud technology, more options are available than ever to safely store documents and make them readily accessible.   This is critical for more reasons that we might be aware.  
First, suppose you’re on a trip, have an accident and Lord forbid, are rushed to a hospital in another state.  It’s 2AM on a Sunday and they’re requesting your Living Will and Health Care Surrogate documents.   First, supposing you are unconscious and there is someone with you that knows where they are at home, how will they get them from your safe at home and send them to the hospital?  If there is no-one with you who knows who you are, it would be wise to have on your person, in your wallet or purse, contact information for people who can be called in an emergency.

Secondly, for convenience sake, these files can be shared, uploaded and updated regularly by your trusted professionals, attorney, CPA, Financial Advisor, Insurance Agent, other family members, trustees, etc.

Thirdly, for timeless protection and organization of documents to reduce clutter, confusion and risk of just misplacing them, virtual storage makes common sense.

Recommended documents for storing in Vault:

  • Financial and investment account reports
  • Legal documents (wills, trusts, deeds, Power of Attorney)
  • Tax documents
  • Insurance policies (life, disability, home, auto, etc.)
  • External account statements
  • Copies of licenses, passports, certifications, etc.
  • Treasured photos

Raymond James has a secure client Vault for clients and their authorized representatives to access through their Client Access Log-in with some very attractive features:

  • The type of files accepted include, virtually all common file types are supported. However, executables (.exe, .bat, .pif, .pi, vbs, etc.) are not supported.
  • No documents will ever be automatically deleted. Clients can delete any document at any time, however, advisors and office professionals can only delete documents that they uploaded themselves.
  • There is no overall storage limit but the maximum total file size per upload is 200MB. Clients can upload multiple documents at once as long as total file size does not exceed this limit. 
  • Clients, advisors, and office professionals (advisor support staff) with proper entitlements will have access to all documents uploaded to the Vault. Permission for Authorized Representatives can be granted by the client at the folder level.
  • Clients can create folders by using the “New Folder” button. They can create as many folders and sub-folders as necessary. At this time, only clients can create folders.
  • As a feature of Client Access, Vault is protected by Raymond James’s existing security systems, which are constantly monitored and routinely updated.
  • Vault can be accessed through the Client Access mobile app on a smartphone or tablet. Clients can view and comment on documents from the app but uploading documents is currently not available.
  • Vault is automatically available for all clients of Raymond James.


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Schedule your consultation with a CERTIFIED FINANCIAL PLANNER™